Information for Island Folk Festival Volunteer

July 25th, 26th, 27th 2025

Site map and information here

https://www.islandsfolkfestival.ca/venue

Volunteer Check In: Volunteer Check-In is located between the Main Gate and Performer/Guest Gate. After you’ve parked, you can walk-in or take the shuttle around to get signed in. If possible, please connect with your Coordinator before the festival to pick up your volunteer parking and camping passes. This will speed up your entry onto the site, and allow you to get situated before you head to Volunteer Check-in to get your wristband and meal information!

Open at

9:00 am - 9pm on Friday, July 25th

9:00am – 6:00 pm Saturday, July 26th

9:00an – 12:00 Sunday July 27th

Check in a minimum of 1 hour prior to the start of your 1st shift. Only volunteers ‘on shift’ are to enter the main site prior to 1:00 pm on Friday.

It is recommended that volunteers leave valuables at home.

Volunteer Camping and Parking: In the ‘West Field’, located off Donnay Drive. Volunteers arriving in this field will be asked the name of their crew and their coordinator. Display your parking and camping passes clearly on your tent/ camper/ vehicle. Traffic/parking crew is monitoring access to be sure ONLY volunteers are camping/parking in designated volunteer areas.

NO forest camping available

If you are in a public paid camping spot you will be expected to pay for it.

Access to Volunteer Camping: Will be available Friday morning from 07:00 am.

Volunteers that have shifts Thursday evening or early Friday morning may camp in the West Field on Thursday night but there will be NO ACCESS TO THE MAIN SITE until Friday morning. Crews working Thursday night and earlier than noon on Friday will be allowed access but only during their shift.

We need to be aware of and respect the farm programs and clients during the day Friday.

No cook stoves BBQ or open flames unless inside of a camper.

Coordinators camping: Paying public, have priority along the right side of Hutton Road. There may be some spots further down, just before and by the Shuttle stop, for some coordinators. Camping passes must be displayed. Coordinators wishing to camp in other areas should contact the camping coordinator.

No cook stoves BBQ or open flames unless inside of a camper.

Snack and Supper: we are unable to accommodate serious food allergies. We will aim to provide items that are gluten-friendly and dairy-free but we can’t guarantee items are free from cross-contamination.

Friday dinner Shriners truck 4-5:30 pm

Sides and beverages available in the Volunteer Center.

Breakfast 8 to 10:00

Volunteers Lunch 11:30 to 1:00pm. Afternoon refreshments/snack 3:00 to 4:00.

Volunteer Center closes at 4:30 pm

Volunteer meals and snacks will be served at the Volunteer Centre. The Volunteer Center is in St. Ann’s Garden, behind the main Providence Farm building.

There will also be vendors selling food and drinks or you can bring your own.

Please bring your own eating utensils, mug/plate/bowl/spoon/fork as none will be provided.

We strive to be a zero waste event.

Shuttle Info: Volunteers are encouraged to use the shuttle service and recommend it to friends and family. It will start running at 1:00pm on Friday with several pick-up sites around Duncan and North Cowichan.

Tear-down and Vollie Party Sunday:

Everyone that is able will be expected to help with site teardown. Check with your coordinator to see what might need doing.

There will be a volunteer party with dinner and music jam to follow Sunday evening site tear-down so the faster this is done the sooner we can all party.

Volunteer Appreciation

The "Super Volunteer" tickets are given out at Volunteer check-in. Extra tickets will also be with Coordinators to give out throughout the Festival. Please put your name and contact info on the back of the tickets. The Volunteer Appreciation booth is located in the Volunteer Centre. Draw will be held on Sunday at 12:00. Remaining items will be taken to the Vollie Party and anything left from that point, we will contact.

General information

No alcohol while on shift

Service dogs only on site.

Smoking, including vapes, ONLY in designated areas!

Questions anytime, day or night, can be answered at the Security tent located near the information booth.

Bring:

Plate, cup, bowl, cutlery

Water bottle, lots of places to fill it

Sunscreen/Hat

Special foods if needed, gluten free, allergies etc.

Your sense of humour 😀

Thanks for volunteering, we could not do this without you

and most of all…….enjoy the Festival!!