Job Posting



This is a part time year round contract with the responsibility to develop a diverse programming roster for all Cowichan Folk Guild activities that celebrates traditional and new folk music, bridges generations and builds new audiences, and includes both local and visiting talent. Living in the Cowichan Valley would be preferred. This contract can be worked from a home office, but the expectation is that the AD will work at the CFG Office as/when necessary. The AD works directly with the CFG Board, the Office Administrator, the Islands Folk Festival Chair and reports to the CFG Board of Directors. This position could grow if the contractor demonstrated expertise in the following areas: Marketing, Communications, Web and Social Media, Desk Top Publishing, Grant Writing, Sponsorship Development

The AD will be responsible for:


Soliciting input from the Board regarding the artistic vision of the CFG and the IFF

Manage the artistic budget for the CFG, including Coffeehouses (monthly), IFF, and other events (concerts, dances, workshops, etc) sponsored by the CFG

Book, program and schedule performers for all the above events

Organize the details for all events, as necessary (book venues, sound, setup/tear down, media, MCs, concession, volunteers, etc) in collaboration with the CFG Board and IFF Chair

The Contractor agrees to manage, coordinate and operate CFG activities in accordance with any direction the CFG Board may provide from time to time

Community Engagement

Support and strengthen volunteer teams for coffeehouses, festival, and other CFG events

Support the development of a positive profile for the CFG and IFF within the community

Seek out sponsorship and partnership opportunities throughout the community


Respond to all communications in a timely way

Report all work performed on behalf of the CFG to the Board, Office Administrator, and concerned parties

Provide schedules, performer bios, images and video links, Social Media posts to marketing team as required

Work with marketing personnel and Office Administrator to produce and ensure distribution of posters, and programs for CFG events and festival

Compose and send out promotional material on all CFG events to all media contacts (Radio, TV, Print, Websites, Social Media, Folk Music Clubs)

Send out an AD Report one week in advance of all regular monthly Board meetings outlining activities to date

Attend all monthly CFG Board meetings

Festival Team

Seek out opportunities for festival sponsorship, partnership, cash and in kind (accommodations, technical, media, etc)

Participate in Festival Production Meetings (June & July)

Oversee set up and tear down and troubleshoot all entertainment areas at festival site

Work with marketing team to help develop annual IFF marketing plan: web content, print materials, editorial, social media

Programming Admin

Negotiate with, book and contract artists for all events

Develop and process contracts with all artists within the financial guidelines and pre-set budgets of the CFG

Work with others on grant applications

Manage artist accommodations by working with the Accommodation Coordinator to place visiting Artists

Send out packages to all festival performers with all information needed. (stage schedules, tech and stage setup requirements, maps & directions, meal & pay schedules, non-resident tax forms, etc)

Supply Festival Performer Check-In Gate and Festival Entry Gates with official list for entry during festival

Manage tax waivers and other artist administration with the support of the Office Administrator

Conduct all business related to the CFG in a fiscally responsible manner

Technical Coordination

Coordinate volunteer festival stage managers. (Islands, Spirit, Chapel, Tzouhalem, and Heritage Workshop Stages)

Engage sound crews and sound equipment for each festival stage within budget

Organize backline requirements and engage suppliers for all festival production requirements

Produce technical requirements and stage plots for sound and backline crews

Start: Immediately. Salary: Commensurate with experience. Submissions: Open until suitable candidate is found.

 Please forward resumes to:

36th Annual Islands Folk Festival

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